Start with the market brief
Explain who buys the product, how it is used, which brands or grades are referenced, typical order sizes, and the reason for seeking another supply option.
Build a clear sourcing brief for your market
Share the customer segment, product scope, reference grades, documents, packaging, expected demand, destination, and commercial requirements.
Review inputs
What should be clear before selection
- Define target customers, uses, reference grades, and expected demand
- Confirm document, language, packaging, labelling, and sample needs
- Review shipping feasibility and responsibilities before market commitments
Check supply readiness
Before offering a product, confirm technical and safety documents, samples, batch records, packaging, shelf life, lead time, transport constraints, and local import responsibilities.
Keep communication specific
English communication can coordinate the enquiry and available information. Local regulatory interpretation, field service, inventory, or exclusivity should not be assumed unless separately agreed.
Information for quotation review
Product matching and commercial review depend on the application, current reference, document requirements, quantity and destination.
Product context
Product category or referenceApplication and industrySubstrate or materialProcess conditions
Supply context
Required documentsEstimated quantityDestination country
Practical questions
What information is needed for a useful quotation?
Provide the product category or reference grade, application, materials or substrates, expected quantity, packaging preference, destination country, required documents, and desired timing.
Can samples or trial orders be discussed?
Sample and trial-order options depend on the product, supplier, transport restrictions, and destination. Include the test purpose and requested quantity so feasibility can be checked.
Can shipments be coordinated from China or Hong Kong?
Possible shipment routes depend on product origin, dangerous-goods status, order size, and destination requirements. Routing, documents, and Incoterms should be confirmed for each quotation.
Send the details behind your requirement
Share the application, product reference, documents, quantity and destination currently available.